Chemical Manufacturing Software

Flexible software for streamlines chemical production activities.
Safely and comprehensive run your laboratory, production zone and warehouse!

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Dedicated system to full management for chemical companies

Kotrak Chemical Manufacturing Software is a solution created for production planning and management in chemical companies as well as laboratory automation. The software offers full support for you to streamline production activities. You can also accelerate the processes of preparation and distribution of finished products, while complying with all strict legal and safety regulations related to the chemical industry. 

The application can be integrated with your company’s ERP system, thanks to which it will retrieve your customer data and send information about performed analyses or issued invoices. The integration also allows the customer to be automatically identified from the ERP information and then matched to their specific sample. 

Our system provides functions for vast variety of chemical industries and its flexibility will support you in all your needs. You will be able to follow the path of product research, production, quality analysis, costs, storage and distribution. Thanks to this function you will always be able to react quickly to any changes, breakdowns and other unplanned events. 

Ensure your lab stays constantly connected to your ERP and customer data with Kotrak!

Important functions of Kotrak Chemical Manufacturing Software:

Receiving orders
Controlling the implementation of analyses
Production planning and management
Issuing quality certificates
Managing the warehouse with raw materials
Creating an archive of analyses
Invoicing
running a laboratory

Mobile Application

The system has a mobile module that allows you to automate repetitive processes and monitor the status of carried out tasks. The application facilitates sending samples to the laboratory and notifies you about the results of completed tests.

With this application, users can:

  • Send orders to the laboratory
  • Monitor and receive info about the completion status of work
  • Receive information about completed tests and their results

Production Planning and Management

Kotrak Chemical Manufacturing Software is a solution with which you will create an accurate and realistic production plan. Our system will allow you to:

  • Control created and implemented production formulas
  • Constantly monitor the condition and quality of the ingredients used
  • Create precise mixtures
  • Manage the efficiency and continuity of the production cycle
  • Respond quickly to unplanned downtime resulting from e.g. machine failure
  • Track the distribution path for manufactured lots

Production work schedules created in the application can be dynamically changed, adapting to your processes and the needs of your customers. This feature allows you to quickly respond to unexpected situations, avoid downtime at work, and respond to breakdowns or errors in real time.

Chemical Software is also a tool which can quickly prepare your products for further distribution, as well as locate them after they are released from the warehouse. The system assigns and distributes finished products into batches and lots, allowing you to track the product path from production to distribution. This additional control enables you to further monitor the route of products, as well as locate them quickly and easily if there is a risk of releasing a damaged batch.

Gain a better sense of security and full control over the activities in your company!

Choose a solution that will automate
and secure the work in your company!

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Working in the Laboratory

The laboratory module allows you to take two types of test samples:

  • External – taken from clients who provide material for testing  
  • Internal – products manufactured by your company  

Recorded materials are marked by bar code labels, allowing quick access to information such as:  

  • Conducted tests  
  • Registry of users working on an individual sample  
  • Material expiration date  

 

All entered samples are described and categorized according to the dedicated product dictionaries, created for the needs of your company. In addition, product descriptions can be supplemented with materials such as external specifications, images, etc.

The categorization of samples also allows them to be automatically assigned to test sets, speeding up the laboratory work. The selection of these packages can be based on many criteria defined by your company needs.

The results of the tests carried out are entered as required – numerically or descriptively. Specific samples can be found quickly by using search filters based on selected attributes.

Automate, accelerate, and adapt your work processes with Kotrak’s integrated laboratory solution!

Control Work Safety and Processes

The application has several functions to protect and monitor activities conducted in the laboratory. This ensures:

quality control of stored materials
precise definition of users' scope of rights
secure login and automatic logout after a specified time
monitoring the activities of each person working in the application

Kotrak Chemical Manufacturing Software also has the function of validating input data. The application automatically defines fields that must be filled in or selected for the user to continue working.

The validation function allows:
 

  • Defining the range/value of the test result, with the system automatically indicating whether it is correct or not  
  • Designation of mandatory fields to be completed when entering information on samples/raw materials  

The system records all performed activities, ensuring not only work safety, but also full documentation of activities, allowing for quick identification of problems in situations that require it. 

Kotrak’s application will help you to monitor, store and examine your materials securely! 

 

Laboratory Warehouse

With the Chemical Manufacturing application, you’ll be able to manage a warehouse of materials needed to perform tests, such as raw materials, reagents, poisons or chemicals. All products that reach stock are marked with an individual bar code and may have additional attachments to complement their specifications.

The laboratory warehouse is divided into two categories:

  • Buffer
  • Main Warehouse

A buffer warehouse is a temporary place for stored materials. They reach this zone immediately after delivery and can be quickly
withdrawn in the event of a possible need, e.g. error in delivery. Stocks of the main warehouse are managed for:

Registration of materials in the warehouse
Records of received and dispatched materials
Internal standards creation, used for testing or cleaning machines
Location of substances by their storage position (e.g. Fridge, cabinet, etc.)

With the help of the application you will gain full insight into the usage history of each substance. Dedicated logic tools will allow you to quickly determine the usefulness of preparations under certain conditions and activities (e.g. Expiration date before and after opening).

In addition, workers handling hazardous materials (e.g. poisons) are automatically obliged by the system to enter information regarding the amount of material used and its purposes. This allows you to maintain work safety and monitor laboratory activities with complete accuracy.

Provide your company with a professional IT management system that will support production and laboratory activities!

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Issuing Quality Certificates

The system creates a product quality certificate from the received test results. The document contains the results of all tests carried out and is editable until approved in the application by the authorized user. Thanks to this, the appearance of the certificate can be largely adapted to your individual needs. All certificates are saved in a database, which allows for easy access to documents and their control.

 

Preparations Archive

After testing, all samples and preparations are archived by the system, which is an important function in the event of a complaint, inspection or internal control. The substances have accurate descriptions that allow them to be quickly identified via specific data terms (e.g. delivery date, production, customer name, type or product name).

Issuing Invoices

Kotrak Chemical Manufacturing Software also has an invoicing module, which lets you issue personalized invoices tailored to your customer needs. The program creates invoices based on data taken from the ERP system, including those regarding discounts applicable to the customer. After their calculation and issuance, the documents are sent to the ERP database, where they are automatically assigned to the selected customer.

Manage all your laboratory warehouse needs and comply with all reporting and safety regulations!

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